Setting up and running video meetings or chats among family and friends has become familiar to many of us over the last twelve months. But there are pitfalls, and if you want to avoid having to call in Jackie Weaver then there are some simple rules to consider and the FSA has a library of training and resource materials to help supporter groups running meetings efficiently.
Online meetings: Mute is your friend!
When you set up your virtual meeting whether you use Zoom, Microsoft Teams or another platform, make sure that you select the option which mutes all participants upon entry to the meeting.
Muting all will allow you to keep background noise and disruption to a minimum and all participants will be able to hear instructions clearly.
Advise participants to make use of the “hands up” function if they wish to raise a point or contribute to the meeting.
Make sure to explain clearly to participants the rules and how to use all the available functions at the start of the meeting.
The Chairman: Role in a meeting
Some of the actions the chair is responsible for include:
Making sure that no one person dominates the meeting, and everyone has a chance to speak.
Building on agreement and moving discussions along.
Clarifying the issues or positions of various parties before the meeting attempts to come to an agreement.
Summarising what has been decided and making sure everyone agrees.
Allocating tasks, ensuring responsibility for action is clear and recorded.
Society secretaries are often appointed to the board rather than elected as one of the main elements of their role is to ensure that the board of the society are acting in accordance with the society rules and side policies and all actions taken are in the best interests of the members and the community which the society serves.
The secretary may have to hold the board to account if they feel that they have acted inappropriately or contravened the society rules.
Arranging tickets, travel and accommodation for games is a major challenge for supporters, particularly under the current TV contract regime. We all know broadcasters call the shots and hundreds of games are moved for broadcast every season.
The winners of the FSA Awards in association with BeGambleAware will be announced on Friday 12th March in an online event, following more than 250,000 votes being cast by supporters throughout the country in February.